Responsibilities
 

Principal Responsibilities for 2008-2009:

 

• Administering school operations to ensure orderly execution of school academic activities in teaching Chinese language, and building up an efficient school
• Presiding over the Administrative committee meetings and other school meetings
• Build up school education task forces
• Build up school operation master calendar to direct/improve school functionalities and efficiencies
• Build up school back office infrastructure to serve school parents
• Provide students with a high quality learning environments and ensure safety
• In charge of school administration team, buildup a responsible and responsive school admin team
• Planning and overseeing the transition of the school administrative responsibilities
• Act as liaison of school admin team to the school board
• Report to school parents meeting and board half year and year on education progress
• Build up a performing teacher team, recruiting new teachers and evaluating teacher’s performance
• Work with parent Council and school teams to help parents, and build up a member friendly community.
• Representing the School in external affairs such as interface WCC, HXCS, county,…external entities
• Submitting semi-annual & annual budget report to the Board of Directors and the membership meeting
• Approving and signing vouchers and payments

 

VP of Education and Operation Responsibilities for 2008-2009:

 

• Education Committee Chairperson
• Committee Members consists of Leads of Education Task Forces, VP of Education & Education Assistant
• Draft up School Long term Education Goals/Objectives per Board School Strategies
• Identify Education Issues and Setup New Task Forces to Address the Issues. Coordinate Task Force Activities, and Managing Progresses.  Then review and Validate Proposals from Task Forces, and Come up With Working Plan
• Organizer and Coordinator of the School Seminar Series.
• Oversee School Education Events 
• Conduct Evaluation of Parents About School and Teachers (with Dean).

• IT Infrastructure Development and Maintenance
• On-line Registration system maintenance
• Pilot programs for teachers to post homework, exercises, and etc,
• Help set up computer and projector for teachers on weekly basis,
• Install software and re-configure computer required by teachers,
• Website update, upload and maintenance,
• System security management
• Upgrade the old website into the new one

• Inventory and Asset Management
• Manage all the school computers, projectors, and other assets,
• Keep updating and keep track of the inventory list,
• Bring computers/projectors to school as required by teachers

• Event Management
• Rent field for school Olympic sports game,
• Rent auditorium/theater for school graduation ceremony,
• Purchase insurances for those events separately,
• Purchase insurance for school volleyball team

 

VP of Registration Responsibilities for 2008-2009:

 

• Tracking online registration progress, and manage any registration issues per school policy
• Finalize student (both Children and Adult) class placements
• Handle ongoing registration adjustments and updates
• New students addition, Drop-offs, Grade jumps,…..
• Maintain registration policy document and updates as needed
• Record birth certificate for new students
• Screening and testing new students and place them in appropriate classes
• Provide teachers with latest student lists (Weekly updated class rosters).
• Provide statistics when necessary
• Registration for school academic events, including graduation, YCT test and SAT test
• Support school academic activities and events (Olympic games…)
• Order textbooks per registrations

 

VP of Communication Responsibilities for 2008-2009:

 

• Weekly Newsletter Publishing
• Send an-email out every Tuesday to solicit contribution,
• Edit received contributions on Wednesday
• Continue to edit, send it out by email and web by 10pm on Thursday
• Public Relationships
• Help the school to communicate with WCC
• Help the school to communicate with OCA
• Help the school to interface with HXCS
• Help Principle to interface with General Counsel of PRC, New York

• Fund-raising
• Contact business owner to put advertisement in our school directory.
• Assist other Fund-Raising activities

 

• Editor-in-Chief of School Directory
• Content collection and validation;
• Compilations & Publication Design
• Publication/Printing/Disseminations 

 

VP of Discipline & Safety Responsibilities for 2008-2009:

 

• Liaison person between Admin team and PTA.
• Executer of School Rules and Regulations.
• Chair of School Safety and Discipline Committee
•  Arrive school around 8:30-9:00am to set up traffic corns, ensure all the classrooms are unlocked before 9:00am, then monitor the traffic at the parking lot to make sure everyone comply with the parking lot rules.
• Patrol all POD posts at least once per a school day to ensure coverage, and handle issues if any
• Assist teachers to maintain classroom disciplines, and handle incidences
• Patrol campus and prevent the students to get on the roof and stick their heads out of the windows.
• Post the signs on the doors and hallways for parents and students to participant all the school activities in the orderly manner.
• Assist the principal and president of PTA to organize school events, such as Chinese New Year party, Moon festival, Olympic, and end of the year celebration. 

 

Dean's Responsibilities for 2008-2009: 

 

• Oversee and Coordinate School’s Academic Activities
• Prepare academic calendar and schedule classes. Assign classes to different classrooms
• Compile teachers’ list and classroom assignment for school directory
• Assist Principal in recruiting new teachers and in evaluating teacher’s performance
• Maintain a substitute teachers’ pool for emergency
• Make sure review and exam papers are ready for each marking period
• Evaluate new cultural classes and open them if good
• Conduct Day-to-Day Teaching Activities
• Compile weekly email to teachers. Communicate to all teachers timely and appropriately
• Coordinate teacher training and teacher-parent conferences
• Oversee and collect/update annual teacher academic plans and academic reports
• Manage teaching quality and other teaching related activities

·         Conduct evaluation of parents about school and teachers (with VP of education)

• Listen to teacher’s classes when time allows
• Issue Permits to sit in classrooms and notify teachers
• Manage teachers weekly attendance and the sign-in sheet and maintain teacher's registration form
• Prepare teachers’ monthly timesheet, semi-annual bonus and annual bonus for payroll
• Listen to teachers/parents concerns and resolve any issues arise timely and properly

 

• Execute Student Learning Activities
• Manage the excellent student list, purchase gift cards and print out excellent student awards
• Work with Vice Principal of Registration to evaluate new students and assign them to proper classes
• Continue to research materials/textbooks for graduation classes
• Maintain the Online Registration Database for Teachers with Associate Dean
• Keep the student score card on file
• Any other tasks assigned by the Principal as needed 

 

Treasurer Responsibilities for 2008-2009:

 

• Responsible for the entire school’s finance, budget, accounting and taxation operations:
• Establish and maintain a professional budget and accounting system for the school following the GAAP standard;
• Create and maintain school finance administration policies and accounting protocols as an amendment to the school by law. And implementing the finance policies.
• Produce the school’s annual budget for principal; presenting the budget and interpreting the reasons for budget variances to the school board for approval each school year; performing actual vs. budget analysis and providing the budget implementation status to the principal each quarter; developing a systematic method for improving budget control.
• Verify the income with income support documentation that submitted by register vice principal. Depositing various incomes to bank account and entering the income information to various income accounts.
• Verify the reimbursement documentation and vendor invoices, issuing checks to all expenses that are approved and signed by the principal and entering all expense transactions to the school’s various expense accounts.
• Verify the transactions on bank statements, performing bank reconciliation on the school’s book and generating reconciliation report each month.
• Generate accounts trial balance reports each month.
• Perform accounts adjustment, fixed assets depreciation adjustment and book closing by the end of each school year; generating the Income and Expense Statement and Finance Balance Sheet for the school year.
• Report the financial status to all parents, the school board and school committee annually or semiannually.
• Prepare and filing federal 990 nonprofit organization tax return annually. Contacting IRS for 501.c.3 tax exempt regulation issues.
• Collect and verify teachers’ and administration members’ SSN number, address and payroll information, providing the information to tax company for filing federal 1099 tax return for teachers and school staff each year.
• Provide school finance policies and accounting information to the independent auditor and assisting the auditor for school accounts auditing.
• Fill and mail donation matching applications to various companies requested by the donors.
• Manage the school’s reserve fund; finding the suitable bank plan in which to put the money to generate more interest income periodically.
• Carry out any job requested by the principal and school board
• Supervise Assistant Accountant for teachers’ payroll and inventory maintenance. 

 

Associate Dean's Responsibilities for 2008-2009: 

 

Teaching Activities

• Purchase teachers' supply and bring to school on the August 2007 kick-off meeting
• Prepare teachers’ Contracts & Student Certificates
• Develop a strategic plan to listen to classes and provide feedback to the Dean and Principal. Compile a survey of teachers. Assist Dean to manage teaching quality and other teaching related activities
• Purchase and write thank you cards to teachers at Chinese New Year and at the End of Year Celebration
• Maintain the Online Registration Database for teachers with Dean
• Help teachers with the Online Homework Initiative
• Communicate to all teachers/parents timely and appropriately
• Work well with HXNY team members

 

Student Activities

• Manage student volunteer's list and assign them to classroom properly. Check their performance with the teachers once a month and adjust placement accordingly
• Implement/Monitor exam when student wants to skip Grades
• Work with VP-IT to set up online score card for all students
• Point person to help VP-Registration with issues of Online Registration

 

Other Activities

• Provide coverage for the Dean when she is not available
• Any other tasks assigned by the Dean and the Principal 

 

Education Assistant Responsibilities for 2008-2009: 

 

• Organize and Coordinate School Education Events
• Debate
• Speech Contest
• Writing Contest
• STAR
• Graduation
• Assist in Managing the Education Committee
• Communicate to Task Force leads and members
• Tracking progresses (check points, etc..)
• Possibly head a task force
• Assist Registration Issues
• Maintain offline record of online registration database
• Backup class placement issues
• Implement registration special assignments 

 

Principal Assistant Responsibilities for 2008-2009: 

 

• Principal Desk: Parent/School Interface and Bridge of Admin Team
• Principal Desk owner duty during busy school hours (9:30-11:30)
• Assist parents with their school questions, journal major issues
• Handle and resolve issues on spot if possible
• Inform corresponding admin team members to handle major issues
• Collect suggestions from parents using suggestion box.
• Act as gearbox of School Admin team members in relaying messages, and
• Team up with office general manager to handle routine school administration issues
• Assist school principal in school day-to-day operations
• Weekly newsletter backup (along with Communication VP)
• Assist operations of school committees 
• Implement special tasks and assignments 

 

School Office General Manager Responsibilities for 2008-2009: 

• School Office:  Teacher/School Interface on Administration Issues
• Help teachers ready for class
• Ready handouts (Home works, handout sheets, exam papers, …..)
• Print HWs,… submitted via eMail before Friday noon
• Xerox HWs…before classes
• Distribute and recollect computers/video projectors….before and after the class hours, with the help from IT team members
• Address teacher’s administration questions and requests
• School Hallway Posting Master
• Print and Post Weekly Newsletters on the hall timely
• Post school event announcements
• Approver of  posting of non-school materials per school policy
• Team up with principal assistant in handle school administration issues
• Team up with VP of Discipline and Safety to ensure classroom/hallway readiness for school
• Mailbox owner (if we setup one)…
• School Storage Manager (Key Owner)
• Distribute school education materials such as textbooks, directories…
• Distribute and restore school assets
• Implement special tasks and assignments 

 

Treasurer Assistant Responsibilities for 2008-2009: 

 

• Responsible for teachers’ payroll and inventory account maintenance
• Communicating with school dean to obtain the monthly teacher’s salary adjustment sheet
• Process multiple factor information for each teacher to finalize the salary monthly salary.
• Issuing the checks and distributing and/or mail the checks to teachers
• Recording the salary payment information in the school’s accounting system.
• Assisting treasurer gathering teachers’ payroll information for annual 1099 tax return.
• Assisting Treasurer for school accounting operations.
• Maintaining the school’s inventory book; updating the account information periodically
• Depositing various income to the school’s bank account.
• Implementing any special assignments the Treasurer and Principal asks to do.